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Last administrative steps at the end of your stay in Frankfurt

Is your stay at Goethe University as an incoming student about to end? 

On this page you will find the necessary information about all matters you should organize before your departure.

We hope that you're enjoying your time at Goethe University! As the winter semester 2025-26 wraps up, we'd like to help you prepare for the next steps.


📅 When: Tuesday, January 27, 2026

⏰ Time: 4:00 PM (UTC+1) 

💻 Where: Zoom


In this session, we'll cover everything you need to know before leaving:

-       Transcript of Records

-       Disenrollment

-       Deregistration at the city office

-       Moving out of student residence

-       Certificate of Departure


Participation if free - just be on time! We can't wait to see you there! 

For those of you who weren't able to attend or would like to review some of the information, you can find the PowerPoint presentation here.

Transcript of Records for guest students: 

Guest/exchange students who require an official transcript of records of their academic achievements at the end of their stay in Frankfurt can have this issued by following the steps below.


Steps to create the Transcript of Records:

The following steps are only available in the workflow (Mobility-Online) after the end of the lecture period - usually at the end of July (summer semester) or the end of February (winter semester): 


  1. Enter email address: 
    Enter the e-mail address of the person responsible at your home university/institution in the workflow (Mobility-Online).
  2. Check certificates of completion/participation 
    We will upload the certificates, which are sent directly to the Global Office, to your workflow as soon as we have received them. From academic year 24-25 onwards, we will only accept certificates that we have received directly from lecturers or the departmental coordinator. Certificates that we receive from students will no longer be accepted. You will find the download step under the heading "After the Mobility" -> "Download course certificates uploaded by the Global Office."
  3. Submit confirmation
    As soon as all certificates have been uploaded, confirm this in your workflow.
  4. Fill in the transcript form
    Complete the transcript form (questionnaire) in your workflow.

Departments with separate issuance of the Transcript of Records: 
Guest/exchange students from the following departments receive their transcript of records directly from the respective international office or the departmental coordinator: 

  • Law (01)
  • Economics and Business Administration (02)
  • Sport Sciences, Psychology (05)
  • History, Ethnology (08)
  • Cultural Anthropology (09)
  • Theater, Film and Media Studies (TFM),  IMACS (10)
  • Geography, Geosciences (11)
  • Mathematics (12)
  • Biological Sciences (15)
  • Medicine (16)
If you have any questions about your transcript, please contact the relevant faculty/department directly.

Important notes: 

  • Two semesters in Frankfurt: If you are studying at Goethe University for two semesters, the transcript will be issued for both semesters together at the end of your stay.
  • Deadlines of your home institution: Please note the deadlines of your home institution for submitting the transcript and complete the necessary steps in good time to avoid delays.
  • Mobility-Online and HRZ-Account: Your Mobility‑Online Account is not linked to the university system (HISinONE) or your HRZ account. Transcripts can therefore still be created visa Mobility‑Online, even if you have already dis-enrolled at the end of the semester.

ECTS / Credit Points (CP)

ECTS/Credit Points (CP) can only be included in your Transcript of Records if they are clearly indicated on the certificate by the lecturer or departmental coordinator. 

Please make sure that the number of ECTS/CP is explicitly stated on the certificate. The Global Office is not authorized to assign credit points - this can only be done by the respective department or faculty.

If your department/faculty at Goethe University issues your Transcript of Records directly, you do not need to have the document signed by the Global Office. 


Certificates of Completion (Leistungsschein)

If you require a grade for a course to be included in your Transcript of Records, you must obtain a certificate of completion ("Leistungsschein"). 

Please note:
  • Not all certificates are automatically graded.
  • You should clarify grading requirements with your lecturer at the beginning of the semester.
  • It is your responsibility to ask ith the department/institute/lecturer how and when you can obtain the certificate.

The certificate must: 

  • Be signed by the lecturer
  • Include the department/faculty stamp (if applicable)
  • Clearly state: your name, enrollment number, course title, semester (winter or summer), type of course, type of assessment/performance, grade (if applicable), ECTS/credit points (if awarded). 

Important: 
We only accept certificates that are sent directly to the Global Office by the lecturer or departmental coordinator. Certificates forwarded by students will not be accepted. 

Certificate of Attendance ("Teilnahmeschein")

Certificate of attendance are usually not graded and do not require exams or written assignments.

 As a guest student, you should inform the lecturer at the beginning of the semester that you are attending the course and will require a certificate of attendance.

Please note: 

  • Lecturers are not obliged to prepare certificates automatically. 
  • It is your responsibility to request the certificate. 
  • Incomplete certificates may delay the issuance of your Transcript of Records. 

Certificates of attendance must also be sent directly to the Global Office by the lecturer or departmental coordinator.

Please make sure that the faculty/department does not issue the regular certificates for students at Goethe University for you, as those certificates do not include the necessary information for the issuance of the Transcript of Records. Please submit the Course Certificate for Temporary Students (proof of participation for exchange students) to your lecturers.

Attendance Certificates

Certificates of attendance are generated via Mobility-Online and automatically sent to your home university. You will also receive a copy, provided that you have completed the required steps in the workflow. 

We kindly ask your home university to accept the Global Office certificate, as it contains all relevant information. If your university requires its own form, we can exceptionally sign your home university's document.

Start of the Mobility

Your mobility period begins on the arrival date stated on your travel document.

If you arrive before the official start of the semester, the mobility period can begin at the earliest on:

  • 1 September (winter semester)
  • 1 March (summer semester)

End of the Mobility

Your mobility period normally ends at the end of the lecture period:

  • Winter semester: mid-February
  • Summer semester: mid-July

We can only issue a certificate extending into March or August/September if you can demonstrate that your presence in Frankfurt was required beyond the lecture period (e.g. examinations during the lecture-free period). In this case, please provide appropriate proof in your workflow.

Important Information

The certificate of attendance confirms your period of academic presence at our university. It does not certify your personal departure date or periods in which you may already have returned to your home country to work on a written assignment. 

If your last examination is a written assignment, you may be required to prove with your travel document that you were still in Frankfurt when completing it.

Students at the Faculty of Medicine: 

Students at the Faculty of Medicine should use the "Participation Certificate" issued by the faculty's International Office (Auslandsbüro) as proof of attendance.

Before leaving for your home country, you need to dis-enroll (exmatrikulieren) from the university. You need to upload the necessary application yourself in the online portal Goethe-Campus. All necessary information regarding dis-enrollment can be found on the website of the Student Registration Office. 

  •  After logging into click “My Studies" in the menu and go to “Student Service". Please click on “Disenrollment", where you will be able to start a request for disenrollment. 
  • Please select “other reasons" and fill in “End of Erasmus/ End of exchange period".
  • After entering the reason, you will be asked to indicate the date of disenrollment. The standard date is the end of the current semester, which we advise in case you wrote exams or need to access your HRZ account for other reasons during the end of the semester.
  • After you have completed your request, the Student Registration Office should process it within the next working days. Once it has been approved, you will find the certificate of disenrollment under “My Studies" > “Student Service" > “Requested Reports/ Reports".

You will receive detailed information on what to do before moving out directly from the Studierendenwerk (Student Services).

Please note the following important information: 

  • you need to make an appointment with the facility manager, in order to hand over the accommodation.
  • your accommodation, the furniture as well as the fridge, dining and mailbox compartment are to be handed over clean.
  • All keys must be handed over when the accommodation is handed over.

Approx. eight weeks after the end of the rental contract, your deposit will be returned by the Studentenwerk. Any costs for existing claims or liabilities will be subtracted from the deposit. If you have any questions, please contact the Studierendenwerk directly: wohnen@swffm.de.

Attention! Very important!

Please remember to give notice of departure at the Frankfurt Citizens' Office (Bürgeramt) before leaving Frankfurt.

The de-registration is very important, among other things, for the end of the health insurance. Without de-registration, if - at a later point in time - you come back to Germany for another study period or stay, you might be charged for health insurance fees retrospectively. Therefore, in your own best interest, please de-register at the residents' registration office of your place of residence.

You need to deregister at the Frankfurt Citizens' Office (Bürgeramt) before leaving Frankfurt, within two weeks after moving out of your apartment. Possible at the earliest one week before moving out. Just like you did after your arrival when registering your address, you can make an appointment with the Bürgeramt to de-register. Alternatively, you can send a written deregistration (can be found on the Frankfurt Citizens' Office website). Confirmation will be sent by post to the address of your choice.

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